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Are you motivated by providing an exceptional standard of operational and project administration support in a workplace that puts its people first and does meaningful work for Aotearoa? If so, come and join us as a Senior Business Support Assistant in our Business Support team.
About the role
The Senior Business Support Assistant provides quality and timely administrative services to Partners, Directors, Managers, and Consulting staff and supports the smooth functioning of the office.
This role is a fixed term (six months) full-time position, based in our Auckland office.
In this role, you will be involved in:
- Having sole charge for the day-to-day office and facilities tasks for a small office
- Providing EA/PA support for a busy Senior Executive
- Troubleshooting and onboarding/offboarding support of IT software and hardware for our Auckland based team (with support from the IT Lead and/or external IT provider when required)
- Organising and supporting Auckland based workshops and events
- Being part of a team who show a genuine commitment to a culture of openness and transparency with a solutions-focused, hands-on approach
- Working in conjunction with other team members to efficiently manage the firm’s document support requirements, ensuring quality control to achieve the desired outcomes for our brand
- Effectively operating all business processes and contributing to the teams’ innovative approach to making improvements which increase efficiency and performance
- Supplying comprehensive project administration assistance to internal teams and external stakeholders
- Providing effective and meaningful support to our IT, Marketing and Finance teams
- Organising travel requests, ordering office consumables and assisting to maintain high standards within our Auckland workplace facilities
About you
These are the attributes and experience we are looking for:
- 3+ years’ experience working in an administration role in a professional services environment
- 1+ years’ experience providing EA/PA support to a senior executive
- 1+ years' experience providing basic IT software/hardware support
- Advanced proficiency with Microsoft Office suite including Word, Excel, PowerPoint, TEAMS, and Copilot, and an ability to learn to use other tools and software as required
- A high level of competency in spelling, grammar, and attention to detail
- A creative thinker who applies problem-solving skills and takes an innovative approach to tasks
- An effective player whose excellent communication skills help ensure the efficient and effective delivery of the full range of administrative services
What matters to us
Our people and culture are core to our ongoing success. This is strengthened by the five values we look for in every member of our team:
- Rise to the challenge – we have the courage to deal with difficult issues and ‘tell it like it is’.
- Be curious – we are intellectually curious and open to trying new things.
- Value the person – we recognise that we are all people beyond work and value the diversity.
- We take work seriously, but not ourselves – we strive for excellence and bring a sense of fun to how we work.
- Better together – we value the diverse experiences and inputs that individuals can bring to their work.
What we offer
- A flexible and supportive environment
- A highly capable, commercially savvy, and caring Executive Leadership Team
- A competitive salary
The full-time salary for this position ranges from $63,000 to $83,000 per year, depending on experience and qualifications.
Eligibility requirements
We can only accept applications from people who are legally entitled to work in New Zealand.
